Tuesday, August 30, 2005
Anyway, I spent my entire night last night stitching together various pictures from my digital photos. (I'm married and live on the Upper West Side, not the Wild Side if you know what I'm saying.) This is what autostitch does: it looks at a group of pictures, algorithmically finds the common edges, and then puts them together as a panorama. In some cases it generates beautiful results and in some others it mangles the picture in a really interesting way. It was the latter that had me poking through my folder; I was particularly interested in what happens when the background changes only slightly but the person in the foreground moves. I even got one that included my wife twice:
(that's in the Royal Palace complex in Phnom Penh, Cambodia)
and my favorite is this one, in which I took a picture of my wife, she took one of me, and autostitch put us both in there:
(that's outside Taos Pueblo in New Mexico)
Many pictures do not survive the stitching process intact but that's what's interesting to me about it. I have long enjoyed using computers to mess around with digital pictures, scanned images, and Wacom/TabletPC digitized drawings and this is just another goofy way to mess with the pictures.
Technorati Tags: autostitch
Sunday, August 28, 2005
OneNote and SharePoint
I started the project having recently become a convert OneNote, using it to take all my notes and do all my brainstorming, even though at the time I had no idea that I would be given a Tablet PC in January. I thought that it would be entirely logical to make a technological leap and have my team members use OneNote as well, so that as we attended different meetings, we could store notes centrally and share them. It turned out to be a good idea, but there were some drawbacks.
Here is what was good about it:
1) SharePoint is accessible via HTTPS so you don't need to connect through a VPN (some combination of the client's firewall and ours conspired so as to not our VPN traffic outbound)
2) There are some cool things you can do in OneNote (and I guess all of MS Office) with the Shared Workspace, such as adding tasks and links
3) Of course, having notes for every meeting in a single place, regardless of the participant, with the ability to search them quickly, was invaluable for all parties
4) OneNote note flagging was great as well; for example, we used Ctrl-2 (the star normally meaning "Important") as a Decision, and Ctrl-1 for Tasks. Then you can use View->Note Flag Summary to find all of these to quickly run down the decisions made and tasks assigned in the meeting. This is just a nice OneNote feature that doesn't necessary have anything to do with SharePoint except that, with the file accessible to everyone, they can review the tasks and decisions quickly.
5) More non-SharePoint-specific stuff: You could easily, when someone said "oh, we'll have to ask the SQL team that question", just put the question on the agenda for the SQL meeting, a few OneNote pages below. You could do this with any technology such as Word or Notepad or pieces of paper so I'm not going to say this is a radical OneNote innovation. But somehow I never realized this (or else I never really attended this many meetings for this long of a period of time) and so I think of it as a strength of OneNote -- store meeting minutes and build meeting agendas so that you can seamlessly access any of them for reference or to add agenda items as needed. I guess the SharePoint nod here is that you can do this even for meetings you don't attend as long as everyone keeps the file up to date.
Having said all that, here's what didn't work and why I ultimately will have to deal with OneNote and SharePoint very differently:
1) Human issues: unless you are me and either type 100 words a minute into OneNote in real-time during the meeting or hand-write everything on your Tablet PC, most people don't like to type up notes after a meeting, particularly if they are not being delivered to a client as formal "minutes". Thus I mostly felt like not only was I the only one on my team typing up meeting notes into OneNote, but I also was often the only person looking at OneNote to review old minutes. No technology isn't going to be all that successful unless everyone fully participates.
2) OneNote + SharePoint is SLOW. It worked great for our first month or so of meetings, but then as pictures got pasted into our OneNote file and the file got bigger, OneNote's habit of automatically saving plus the latency introduced by an internet line, SSL, and our perhaps underpowered SharePoint server back in the office meant that my OneNote would freeze for 30+ seconds while I was typing notes into it. Sometimes it would be a short period and it would buffer your typing to pick right back up. But sometimes it would really freeze (icon in top left turns into a white square, the maximize/restore button would disappear) and then there was no sense typing until the OneNote file slowly saved over the wire. Now that I handwrite in my files using the pressure-sensitive pen settings (it looks way better than the thin little line that you get without it) they are getting too big too quickly to save them to networked storage for those of us who are out of the office a lot.
3) Only one person can write to a OneNote file at a time, though multiple people can have read-only access. This is really a OneNote rather than a SharePoint problem; a .ONE file can't be opened read/write by multiple parties through SharePoint or a file share. OneNote SP1 introduced a mechanism to better control who can "Allow Others to Edit" so you should even be able to control this. However, when you spend a lot of time working remotely, you sometimes get booted out of OneNote or out of your network connection gracelessly, and thus you can't easily reestablish ownership of the OneNote file. You can keep clicking "Allow Only Me to Edit" all day and nothing happens. I believe the secret is to close OneNote and forget about it for 10-15 minutes. How many meetings do you attend where you don't need to take notes or refer to old notes for 15 minutes?
4) Since I work in the law firm IT world and my firm uses systems as similar to those of law firms as possible, I have a big problem in that OneNote does not integrate with the two primary document management systems, Interwoven WorkSite and Hummingbird DM5. SharePoint is great and all, but it is not a full-featured DMS like these two, and my firm has an investment in WorkSite and everyone expects to find "client knowledge" in one of two places, WorkSite and the client's Exchange public folder. In other words, I am not going to be able to force my firm to adopt a third information storage bucket which is not part of the existing "KM repositories" (if you will). So you can't blame OneNote and SharePoint for the fact that my firm doesn't use them as standards, and that vertical DMS vendors have not jumped to support an application with only a million seats sold, but that has held off adoption of shared OneNote files as client knowledge repositories at our firm, and if we haven't adopted it for these legitimate reasons, we are unlikely to suggest that our clients go down this route.
5) Can someone tell me how individual SharePoint files can be restored in case of error? Does SharePoint integrate with VSS or the SAN vendors' snapshot manager software so you can take snap copies the data store? In other words, if I screw up "My Important Client Notes.one", can I ask our IT support team to restore it? My understanding is that the SharePoint document repository is all one big blob. You know what that reminds me of? GroupWise DMS. Say, that was a real big success. Anyway, besides the business reasons outlined in the previous point, this restricts my adoption of SharePoint to store anything but OneNote files which I know are automatically backed up by the OneNote client itself. I can't just say "hey, IT support, change your backup software around so that I can start to use SharePoint to store important documents despite the fact that you already support two mission-critical repositories, Exchange and Interwoven, as well as traditional shares on the file cluster".
So, to try and make this a useful post rather than complaints about trying to fit SharePoint and OneNote in where they may belong, what conclusions can be drawn?
First, I believe the proper way to share notes among a team is to keep a "shared" OneNote section on SharePoint but to "publish" pages into it from your local section. I have just joined a team of two other consultants on a large data center consolidation project, and at least one of my team mates takes all of his notes in OneNote already. I have created the SharePoint site with a OneNote file on it, and have already copied my individual note pages into it. This way we can individually take notes without the long delays for saving, and then share them afterwards.
Second, I have a suspicion that the next step for OneNote is to capitalize on the "shared session" feature introduced in SP1 to allow more radical sharing capabilities. Imagine all MS Office apps using shared sessions with SharePoint providing the server functionality, rather than the individual applications on user PCs. This would be a really cool way to let people collaborate. You could even go so far as to say that the Live Meeting acquisition could allow pieces of its feature set to be scattered to the Office apps and to SharePoint for this purpose. I don't have a great handle on the Microsoft roadmap but I bet that OneNote is an ideal home for some of this collaboration, and the limit of one writer per .one file will go away.
Finally, I believe the DMS vendors will embrace SharePoint as Microsoft is so aggressively pushing it (EA customers have found that they all of a sudden own it, how convenient!) and the law firm-specific portal solutions are so expensive and shitty that people will just ask that things be integrated with SharePoint by default. Interwoven made an announcement, but it's difficult to figure out what it actually will involve: is it just that I can publish a WorkSite document to SharePoint? Or is it that someone outside can edit that document and they're really editing the WorkSite copy? Or can I now use all my SharePoint-integrated programs like OneNote against real WorkSite document databases? We'll see.
Technorati Tags: OneNote SharePoint
Give Our Abilities Time is a blog about my interests: technology, music, and travel. I'm a 34-year old resident of the Upper West Side who works in law firm IT consulting. I am also a drummer in the band Dudes of Doom, and, before that, GOLNAR. I also have been to a not entirely unimpressive number of foreign countries and have taken pictures that run the gamut from beautiful to juvenile.
My professional interests include:
- SANs and storage
- data center consolidation and disaster recovery
- monitoring, application sizing, and remote data center management
- "information management" e.g. knowledge sharing, information retrieval via RSS, blogs, email search tools, document management, OneNote, MindManager, SharePoint
- information security
My personal (technical) interests include:
- Tablet PC (I have a Fujitsu T3010D for work and use it in "slate mode" to take notes in every meeting I attend -- and as a consultant, I attend a lot of meetings)
- Treo and mobile computing (I just upgraded from a 600 to a 650 and it has on balance been an improvement, but there are a few things which have been a bit disappointing)
- Microsoft Media Center Edition (I recently bought an HP z552)
- Unreal Tournament 2004 (I still play an hour a day most days)
I have been in the following bands:
- Thunderdogg (1989-1994)
- GOLNAR (1994, 2000-2002) www.golnar.com is still up if you want to check it out
- a band that didn't get to the point of picking a name (spring/summer 2003) (actually the singer/songwriter had picked the name "Sullen Bliss" but me and my friend in the band hated that name -- the singer ultimately disappeared from sight, married a 19-year-old, and formed a band with her)
- Dudes of Doom (2004-2005) www.dudesofdoom.com
I have been to the following countries:
- Canada (Windsor, Vancouver)
- Ireland (Kerry, Dublin)
- England (London)
- Netherlands (Amsterdam, Haarlem)
- Hong Kong and Macau
- Thailand (Bangkok, Hua Hin)
- Cambodia (Siem Riep (Angkor Wat), Phnom Penh)
- Japan (Tokyo only but returning soon for more)
- Spain (Barcelona only)
- Belgium (Brussels airport only)
- Italy (Rome only, supposed to be more but Barcelona to Milan flight got screwed up, hence unscheduled full-day visit to Brussels Airport)
- Germany (Berlin only but I want to go back!)
- Estonia (Tallinn and the Lahemaa National Park)
I have never blogged before but have been reading blogs actively for about a year. So I have developed a view of what I enjoy reading and what I do not enjoy, or find derivative. Anyway, subscribe to my blog if you like, and if you know me, try not to read too much into my writings. I know some topics will bore some people and some will bore some others but I'm not going to be so presumptuous as to split this into multiple blogs. Enjoy...